Health, Safety, Security and Environment

Templates:Fire Sprinkler Maintenance Program

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The purpose of this program is to protect your Company’s employees from injury or death and to prevent property damage caused by uncontrolled fires in the workplace. We achieve this by ensuring the fire sprinkler systems are correctly installed and properly maintained to provide optimum protection.

This Fire Sprinkler Maintenance Program applies to all <Company > facilities equipped with automatic fire sprinkler systems and to those responsible for system inspection and maintenance. Affected employees are required to follow the procedures outlined in this program. Any deviations from this program must be immediately brought to the attention of the Program Administrator. <Company ’s> Emergency Action Plan covers the procedures for responding to fire emergencies.


All Company ’s automatic sprinkler systems and fire alarm systems will adhere to:

  • NFPA 13 (Standard for the Installation of Sprinkler Systems)
  • NFPA 20 (Installation of Stationary Pumps for Fire Protection)
  • NFPA 25 (Inspection, Testing and Maintenance of Water-Based Fire Protection Systems)
  • NFPA 72 (National Fire Alarm Code)
  • NFPA 70 (National Electric Code)

Program Responsibilities

Management. Company  is responsible for providing the tools and resources necessary to implement this program and for ensuring that the provisions in this program are being followed by the Program Administrator.

Program Administrator. The Program Administrator is responsible for the following:

  • Ensuring necessary departments or functional areas have a copy of the program
  • Ensuring employees assigned to inspect sprinkler systems are trained on the program
  • Coordinating inspections, tests and repairs performed by a qualified fire sprinkler contractor
  • Stopping any unsafe practices that may compromise the sprinkler system effectiveness
  • Maintaining records pertaining to the program
  • Periodically reviewing the program and updating it as needed

Supervisors. Supervisors are responsible for:

  • Notifying the Program Administrator when changes in operations or facility layout may affect sprinkler system coverage and effectiveness
  • Identifying and immediately correcting any unsafe conditions affecting the sprinkler system
  • Ensuring that all areas containing water-filled piping maintain a minimum of 40° F
  • Stopping any unsafe practices that may compromise sprinkler system effectiveness

Maintenance Staff. Maintenance staff is responsible for:

  • Inspecting sprinkler systems
  • Attending assigned training
  • Understanding and following all procedures in this program
  • Immediately notifying the Program Administrator of non compliant conditions

The following template can be used to help your organization develop a written Fire Sprinkler Maintenance Program. This template cannot be used as is – you must customize the template to meet the needs of your organization. We have made this template easier for you to customize by adding visual prompts that identify some areas where your input is needed. These are identified by yellow highlighted, red text in the template. You may also change any of the text in the template to meet your organization’s needs – for example, department names, job titles and listed responsibilities and procedures.

Disclaimer. This sample safety program template cannot be used as is. You must customize the template to meet the needs of your organization. HSSE WORLD does not guarantee that this template is or can be relied on for compliance with any law or regulation, assurance against preventable losses, or freedom from legal liability. We make no representations or warranties of any kind whatsoever, either express or implied, in connection with the use of this template. HSSE WORLD will not be liable for your use of the template as customized by you. All safety programs and policies, including this template and the information you supply to complete it, should be reviewed by your legal counsel and/or risk management staff.


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